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CurveBall Coaching

CurveBall CoachingCurveBall CoachingCurveBall Coaching

doing sport differently

doing sport differently doing sport differently

Full list of policies and procedures

Acceptable Use of Mobile Devices 2023 (pdf)Download
Administering Medicine 2023 (pdf)Download
Anti bribery 2023 (pdf)Download
Anti-bullying 2023 (pdf)Download
Behaviour Policy 2023 (pdf)Download
Coaches code of conduct (pdf)Download
Commitment to British Values 2023 (pdf)Download
Complaint Form 2023 (pdf)Download
Complaints Procedure 2023 (pdf)Download
Complaints Procedure 2024 (pdf)Download
Critical Incident Policy 2023 (pdf)Download
Data Protection and Privacy Policy (pdf)Download
Disaster Recovery Plan Policy 2023 (pdf)Download
Employment Policy 2023 (pdf)Download
Epilepsy Management Policy 2023 (pdf)Download

Data Protection and Privacy Policy

  

This policy covers the collection and use of personal data collected by Fundamental sport Limited, as required by GDPR and UK Data Protection legislation.

Data Controller

The Data Controller is Zack Cullen and can be contacted by email –  zack@curveballcoaching.co.uk

Types of Data Processed

The various types of data that we collect can be found in the appendices below.

Length of Time Data will be Stored

Data will be held for the minimum period required to fulfil the purpose or in accordance

with additional legislation (e.g. accounting records have to be retained for 7 years for HMRC

tax purposes)

Deletion of Data

Data which has fulfilled its purpose will be deleted, subject to other legislatory requirements

Data Storage

Electronic Data will remain subject to EU Data Protection regulations (GDPR) within the

UK/EU and will not be transferred to or stored on servers outside the UK/EU unless subject

to the Privacy Shield agreement with the US see here for details

https://www.privacyshield.gov. Paper storage of data will be held in lockable fireproof

storage units.

Complaint

Should you have a complaint in relation to the collection, storage and use of the data

collected from the website, you should contact the data controller. If you are unable to

resolve the issue, you may make a complaint to the Office of the Information commissioner

(ICO) via their website http://tinyurl.com/yc4cozv2

Right to access collected data

Where data has been collected, retained and stored you have the right to view the data held

about you. Please contact the Data Controller for details of the process.

Safeguarding data

The organisation will take all proportional steps to safeguard the data from unauthorised

access

Appendix 1 Customer Data – Class & Event Bookings

What data will be held?

If the customer has made a booking:

· The customer names

· An email address for the customer

· A mobile number for the customer

· Child’s name and age

· Child’s medical conditions or allergies

· Consent for photos/videos

· Value of services purchased

Any card details are processed by Stripe not our organisation

For what purpose is it held?

It is held for the purpose of holding a class register, contacting customers regarding the class

or event they have booked onto and processing payment details of bookings placed and

fulfilled. The age of the child is held so we can tailor learning to their age range and make

reference to the age related EYFS guidance. The child’s allergies are held so we can adapt

resources sessions to suit their needs.

Where will it be held?

Our bookings provider, Bookitin is used to process bookings for classes or events. This

system is held in the cloud on servers held in the UK/EU.

Exports of current term bookings are stored in secure excel documents on an anti-virus

protected computer.

Who will access this data?

People authorised to process the data for the purpose of processing a booking and

processing payment of the same will have access to this data.

This data may be shared with the marketing department if consent has been given for this

purpose.

This data may be made available to the tax accountant of the organisation in order to audit

and/or prepare statutory accounts and tax calculations for the organisation.

Government officials on government business conducting an audit or investigation may

have access to this data.

Basis of Processing this data

This data is processed to meet legal requirements

Appendix 2 Contacts

Contact data will have been provided by individuals verbally, by email, or obtained from our

website or social media accounts.

What Data is held?

· Name

· Mobile telephone number

· Email address

· Where is it stored?

It is stored:

· In Google contacts

· In Gmail

· In MailChimp

For what purpose is it held?

To contact you if you may be interested in any future services Fundamental sport Limited provides

As a record for us in terms of class registers and contacting you about the class or event

Who has access to this data?

Fundamental sport Limited

How is it kept safe?

All of this data is kept electronically except printed registers

All devices have relevant and appropriate security measures to prevent unauthorised access

Every newsletter sent out via Mailchimp will have the option to unsubscribe from the

mailing list or update your preferences.

Basis of Processing this data

This data is processed to meet legitimate interest

Appendix 3 Automated collection via the website

Google Analytics

Google analytics data will be shared with Google to collect anonymised data relating to visits

to the website, pages visited etc to inform us of the results of our marketing strategy in the

form of statistics

What data is tracked by Google Analytics?

· Page Information

· URL – the URL of the page the user is viewing

· Title – the title of the page the user is viewing

Browser Information

· Browser name – the browser the user is using

· Viewport or Viewing pane – the size of the browser window

· Screen resolution – the resolution of the user’s screen

· Java enabled – whether or not the user has Java enabled

· Flash version – what version of Flash the user is using

· User Information

· Location – this is derived from the IP address where the hit originated. The IP address itself

· is not available in GA as it is personally identifiable information (PII) which violates the terms

· of Google Analytics.

· Language – derived from the language settings of the browser

For further information on Google Analytics and its use of data, please use this link; ttp://tinyurl.com/mkrpbgv

Cookies

Why does this website use cookies?

A Web server has no memory so the hosted Web site you are visiting transfers a cookie file

of the browser on your computer’s hard disk so that the Web site can remember who you

are and your preferences. This message exchange allows the Web server to use this

information to present you with customized Web pages

What data does a cookie collect?

The session cookie is stored in temporary memory and is not retained after the browser is

closed. Session cookies do not collect information from your computer. They typically will

store information in the form of a session identification that does not personally identify the

user.

Basis of Processing this data

This data is processed to meet legitimate interest

Appendix 4 Photograph & Video footage from classes and events

What data will be held?

If consented to via the booking form, we will take photos and videos of your child during

classes and events.

Where is it stored?

Photos and videos are taken on a digital camera, tablet or smart phone and are deleted off

the device after every class once uploaded to Dropbox. These can only be accessed by the

class teacher and our marketing team.

For what purpose is it held?

If consented to, photos and videos are also shared on social media platforms such as

Facebook, Twitter, Instagram and our website for marketing purposes.

Who has access to this data?

The class teacher and Fundamental sport Limited Head office

How is it kept safe?

All of this data is kept electronically on Dropbox

All devices have relevant and appropriate security measures to prevent unauthorized access

Only consented photos and videos are uploaded to google drive and social media.

We don’t identify any children by name in photos

Basis of Processing this data

This data is processed to meet legal legitimate interest

Equality 2023 (pdf)Download
First aid procedure 2023 (pdf)Download
Health and Safety Policy 2023 (pdf)Download
Internal complaints and whilst blowing policy 2023 (pdf)Download
Lone Worker Policy 2023 (pdf)Download
Manual Handling Policy 2023 (pdf)Download
Missing Child Procedure 2023 (pdf)Download
Nut free 2023 (pdf)Download
Prevention of radicalisation 2023 (pdf)Download
Risk assessment Policy 2023 (pdf)Download
Safe Guarding procedure 2023 (pdf)Download
Supervision Policy 2023 (pdf)Download
Uncollected Children Policy 2023 (pdf)Download
Violence and Aggression Policy and Procedure 2023 (pdf)Download
Wellbeing Policy 2023 (pdf)Download

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